Campus Academic Personnel Manual

506.235 | Acting Professor Series Appointments and Regularizations

Responsible Office/Party: UCSC Academic Personnel Office

Last Revised Date: 01/31/2025


Contents


A. Policy Reference

Please refer to APM 235, Acting Appointments.

B. Definitions

The “Acting” prefix is used to signify the conditional, probationary, or emergency status of an appointment.

A regularization occurs when an “Acting” appointee is transferred to regular status.

C. Purpose

The “Acting” prefix is placed before the title under the following exclusive circumstances: 1) For  Assistant Professors/Assistant Teaching Professors who are appointed before all of their formal  degree requirements have been completed/accepted, 2) For Associate Professors/Associate  Teaching Professors and Full Professors/Teaching Professors who meet the research/scholarly  activity expectations for appointment to a tenured/security of employment position, but who  have little or no experience with University teaching.

D. Terms of Service

An Acting Assistant Professor/Acting Assistant Teaching Professor shall be appointed for a  specified term, not to exceed one year. The appointment is made contingent upon completion of  the formal degree requirement prior to June 30 of the appointment year. If the Acting Assistant  Professor/Acting Assistant Teaching Professor has not completed the degree requirements  before June 30, they will not be reappointed into any academic title.

Each appointment as Acting Associate Professor/Acting Associate Teaching Professor or Acting  Professor/Acting Teaching Professor shall be for a specified term, not to exceed two years. The  total period of service with these titles is limited to four years.

There is no exception to the limits on terms of service in the Acting titles.

E. Procedures

1. Appointment to an Acting Title

Recommendations for appointment to an acting status shall be reviewed in accordance with the procedures for a regular ladder rank appointment. See CAPM 404.220

Recommendations for “Acting” appointments follow the same deadlines for ladder rank appointments.

2. Regularization of an Acting Assistant Professor/Acting Assistant Teaching Professor

The Acting Assistant Professor/Acting Assistant Teaching Professor is eligible for a review for  regularization when the campus has received official certification of the completion of their  formal degree requirements.

  1. The department initiates the regularization by providing a letter to the dean requesting  regularization and evidence of official certification of the completion of the formal degree  requirements.
  2. Divisional AHR staff review the documentation for conformity to applicable policy and procedures; they may consult with the dean and staff in the Academic Personnel Office as necessary. Additional information may be requested if necessary.
  3. Review by the Committee on Academic Personnel is waived for the regularization if no other change to the terms of the initial appointment is recommended.
  4. Deans have been delegated authority for regularizations of Assistant  Professors/Assistant Teaching Professors.
  5. When the regularization is approved, the change in title shall be effective on the first pay date of the quarter following the date of the successful regularization review.
  6. At the point of regularization to Assistant Professor/Assistant Teaching Professor,  the term of appointment is automatically extended another year.

3. Regularization of Acting Associate Professors/Acting Associate Teaching Professors and  Acting Professors/Acting Teaching Professors With Appointments Conditional Upon  Demonstration of Successful University Teaching

The Acting Associate Professor/Acting Associate Teaching Professor or Acting Professor/Acting  Teaching Professor is eligible for a review for regularization once there is evidence of  successful teaching on the Santa Cruz campus.

  1. The review for regularization of an Acting Associate Professor/Acting Associate  Teaching Professor or Acting Professor/Acting Teaching Professor, whose appointment  was made conditional upon evidence of successful teaching, must be joined with the  scheduled merit/reappointment review.
  2. It is expected that an Acting Associate Professor/Acting Associate Teaching  Professor or Acting Professor/Acting Teaching Professor will undergo one  reappointment/merit review prior to a review for regularization. This allows for sufficient  time to develop a campus teaching record.
  3. The procedures for a regular merit increase will be followed. See CAPM 406.220. However, review by the Committee on Academic Personnel is required and the  Executive Vice Chancellor has authority for the regularization regardless of the rank,  step or salary proposed by the department as part of the merit/reappointment portion of  the file.
  4. The regularization will have the same effective date as the merit/reappointment action.


This includes issuance memos and other communications regarding this policy.

Last modified: Jan 31, 2025