DivData Upgrade Project

A new version of DivData will be launched in Winter Quarter 2026.

As mentioned in TuesdayNewsday on May 20, 2025, the Academic Personnel Office and Information Technology Services Software Engineering Team are currently collaborating on a multi-year project to move DivData to a campus standard code base. 

The more modern application will improve responsiveness and accessibility while ensuring supportability and continued data security compliance. DivData is a joint project between the Academic Personnel Office and Information Technology Services’ Software Engineering Team. The project began in 2023 under the executive sponsorship of Vice Provost for Academic Affairs Herbie Lee, and is guided by a [DivData Project Advisory Group|link] providing a range of perspectives representing faculty, departmental and divisional staff, chairs, academic administrators and senate committees. 

To help prepare the campus for this change, we are developing plans for communications, testing, training and migration. 

Those undergoing 2025-26 Call-related reviews in academic year 2025-26 will build and submit their files in the current version of DivData, with decisions issued in the upgraded version. 

In Summer and Fall 2025, campus stakeholders will test the new system, and a transition plan and training materials will be developed. The updated DivData application will launch in Winter quarter 2026. 

We expect the migration cutover will last two to three days while we transfer existing review files, biobibliographic data, and administrative records. In preparation for the transition, we will schedule times with the divisions to introduce the changes.

We are grateful to the DivData Project Advisory Group for their perspectives and counsel:

• Emily Abernathy, Divisional Academic Personnel Manager, Engineering
• Nathan Altice, Associate Teaching Professor of Computational Media
• Wendy Alvarez, Divisional Academic Personnel Manager, Engineering
• Lawrence Andrews, Associate Dean of Arts and Professor of Film & Digital Media
• Sarah Arantza Amador, Department Manager, Humanities
• Katie Arnold, Divisional Academic Personnel Manager, Arts
• Leah Browne College Academic Manager, Undergraduate Education
• George Bunch, Department Chair and Professor of Education
• Lynne Crowder, Department Manager, BE Engineering
• Robin Dunkin, Associate Teaching Professor of Ecology & Evolutionary Biology and Teaching & Learning Center Director
• Madeleine Fairbairn, Associate Professor of Environmental Studies, COLASC member
• Jerome Fiechter, Associate Professor of Ocean Sciences, CIT member
• Alice Folkins, College Academic Manager, Undergraduate Education
• Susan Gilman, Professor of Literature and Co-chair, Committee on Academic Personnel
• Herbie Lee, Vice Provost for Academic Affairs and Professor of Statistics
• Grace McClintock, Assistant Vice Provost Academic Personnel
• Aaron McPherson, Department Manager, BE Engineering
• Jason Nielsen, Professor of Physics and SCIPP Director
• Hannah Pederson, Department Manager, Art
• Rondi Robison, Department Manager, Education
• Lisa Pauken, Divisional Academic Personnel Manager, Undergraduate Education
• Jenna Scarpelli, Department Manager, SCIPP
• Stephanie Zakarian, Department Manager, Ecology & Evolutionary Biology

…and to our project team for their work and commitment to the success of this significant, multi-year effort:

• Kumar Agarwal, ITS Software Engineering Team Programmer
• Andrea Cohen, Chief of Staff, Academic Affairs, Project Engagement
• Rodney Diepersloot, ITS Software Engineering Team Programmer
• Wes Gray, ITS Software Engineering Team Programmer, Project Technical Lead
• Tim Haygood, ITS Software Engineering Team Programmer
• Henry Heikkenen, ITS Software Engineering Team Manager
• Cris Imai, Academic Personnel Systems Manager, Project Business Lead
• Corinne O’Connell, ITS Software Engineering Team
• Jim Snook, ITS Software Engineering Team Programmer