
Communications | Other Communications
APM 025 | Guidance and Key Policy Changes Effective 07/01/2024
April 1, 2024
ACADEMIC SENATE
DEANS
DEPARTMENT AND PROGRAM CHAIRS
POLICY-COVERED APPOINTEES IN THE FOLLOWING GROUPS:
ADJUNCT PROFESSORS
ASTRONOMER
PROFESSIONAL RESEARCHERS
PROJECT SCIENTISTS
SENATE FACULTY
SPECIALISTS
Re: Updated Guidelines for APM 025 – Conflict of Commitment and Outside Activities of Faculty Members and Designated Other Academic Appointees
Dear Colleagues:
As I have previously communicated, changes to APM 025, Conflict of Commitment and Outside Activities of Faculty Members and Designated Other Academic Appointees, will be effective on July 1, 2024. The full text of the revised policy can be found on the Academic Personnel and Programs website.
To assist with the changes, and to provide clarification of existing provisions, the UC Office of the President has provided the following guidance documents (attached). I encourage you to review the attached documents, as well as a brief summary of the changes/clarifications to APM 025, below:
- Clarifications that expand the list of Category I activities.
Professors and Adjunct Professors with appointments greater than 50% must seek prior approval:
- before accepting an honorary, visiting, adjunct, or other institutional appointment (either compensated or uncompensated) at an institution of higher education, research institute, or medical center affiliated with an outside institution of higher education, non-U.S. government, or other outside entity; and
- before applying to or participating in talent recruitment programs specifically designed to recruit science and technology professionals or students.
- The definition of Compensation has been expanded to include in-kind contributions.
- Regardless of appointment percentage, all faculty and designated other academic appointees covered by the policy must comply with federal funding agency laws and policies governing research grant disclosures if participating in a federally funded research project.
- Funding-agency disclosures should be sent to the Office of Research.
- The revised policy extends the new requirement noted in #3 (above) to designated other academic appointees that include the following academic titles: Agronomist, Astronomer, Professional Researcher, Project Scientist, Specialist, and Specialist in Cooperative Extension.
These title series are not subject to APM 025’s prior approval, disclosure, and annual reporting requirements.
Questions about the revised systemwide policy may be directed to the Academic Personnel Office at apo@ucsc.edu.
Sincerely,
Grace McClintock
Assistant Vice Provost
Academic Personnel
cc: CP/EVC Kletzer
Chancellor Larive
VPAA Lee
VCR MacMillan
Academic Senate Office
Administrative Records
Department and Program Managers
Divisional Academic Personnel Coordinators