OATS APM 025 Annual Report Certification
Annual Certification of Outside Professional Activities in OATS
The annual certification process in OATS will generate a faculty member’s required APM 025 Annual Report of Outside Professional Activities.
Faculty members who were subject to the prior approval, disclosure, and annual reporting requirements of APM 025 Conflict of Commitment and Outside Activities of Faculty Members and Designated Other Academic Appointees* during fiscal year 2024 are required to certify and submit their 2023-24 Annual APM 025 Report in OATS by September 30, 2024. The reporting period is July 1, 2023 – June 30, 2024.
* Includes senate faculty members, adjunct professors with appointments greater than 50%, deans and full-time faculty administrators. Deans and full-time faculty administrators are subject to additional reporting requirements under APM 240-Deans and APM 246-Faculty Administrators (100% Time).
Additional Resources
- 2023-24 Annual Reporting of Outside Professional Activities memo
- Summer 2024 Policy Reminders for Outside Professional Activities memo
Summer Salary and Summer Time Reporting
If you have questions about University summer compensation/salary, refer to the Summer Salary FAQ.
Reporting Effort on a Category I Activity
Faculty who have an approved APM 025 Category I activity in their 2023-24 activity list should refer to the VPAA’s approval letter for any specific reporting conditions. Access your approval letter from the “NOTES” tab on the Category I form in the fiscal year that you obtained approval.
Leave Without Salary
Faculty subject to APM 025 reporting are required to obtain prior approval for an APM 025 Category I activity and report all Category I and II activities on their Annual Report. However, faculty are not required to record time engaged in these activities during periods of leave without salary. Faculty should enter a note on their Annual Report to document the period of leave without salary.
How to Certify and Submit Your Annual Report
Academic-Year Faculty
Faculty with No Outside Activities
Faculty with Outside Activities
Department Chairs – Switch to Faculty Workspace, then refer to the appropriate article above.
Tips for Reporting Effort in OATS
Fiscal-Year Faculty
Faculty With No Outside Activities
Faculty with Outside Activities
Deans and Full-time Faculty Administrators
How to Review and Sign Annual Reports
Department Managers and Divisional Coordinators – Review Annual Reports
Department Chairs and Deans – Review and Sign Annual Reports